Blog Home
Confluence vs Jira vs Sharepoint vs Notion vs Almanac
Hailey Friedman
Hailey Friedman
Freelance Writer
min read

Confluence, Jira, Sharepoint, Notion, and Almanac are all similar types of software designed to help teams communicate better and keep data and projects organized in a remote work setting. They all provide a way to create a document and share it with a group of people and get their input back on it simultaneously. 

With companies embracing the new remote work setting and protocols, having dedicated asynchronous collaboration software that puts your company’s data in a safe, useful, and accessible digital space is essential. An online cloud-based cross-platform workspace, where your team could collaborate freely as though they were in a real office without any distractions, is also a must.

Each of these apps boasts of its workflow management capabilities, organization and productivity tools, and task management features. With that in mind, it brings us to the question: which of these apps truly is the best, and which one should you be using to meet your company–and employees–needs? 

Let us go ahead and review Confluence vs Jira vs Sharepoint vs Notion vs Almanac to figure out the answer to these questions!


Almanac is the digital workspace of the new age, designed to make remote work feel as collaborative, intuitive and inspiring as possible. With a beautiful and expansive GUI–as well as countless features to help you create the workstation of your dreams–Almanac can help you optimize your team’s involvement, productivity and bring real results. 

At a glance, Almanac is a:

  • Highly flexible and versatile document editor 
  • Comprehensive knowledge management system 
  • Fantastic way to onboard new employees and keep the team updated at all times 
  • Powerful internal wiki manager that presents all the information you need with a few simple clicks
  • Superior alternative to Google Docs and Microsoft Word

This all-encompassing tool is an actual workplace, just digitized. It makes collaboration, project management, monitoring, and productivity simple. Plus, Almanac is centered around bridging gaps and removing distractions, making it easier for teams to work together and get things done.

Almanac Features:

Almanac is packed with countless features to boost productivity and make your collaborative workflow easier. These are just the tip of the iceberg: 

  • Numerous embeds and integrations
  • A dynamic and flexible text editor with multiple tools and analytics
  • Collaborative tools for an immersive team experience 
  • Interlinking made easy
  • Real-time editing and communication tools 
  • A formal approval process for edits 
  • Real-time editing, editing history, and read receipts 
  • Activity feed to keep track of employees and documents 
  • Password protection and multi-factor authentication for maximized security features 

Almanac Pros:

  • Get everything from workflow management, editing, and approvals to document formatting and merging – all in one place with zero clutter 
  • The most powerful text editor to ever be made
  • Easily create beautiful documents with custom fonts, interactive checklists, tables, graphs and more
  • Unparalleled organization capabilities and searching features
  • Work with your team with no distractions with the most powerful and inclusive async collaboration tools
  • Create expansive interlinked wikis and publish your documents on the web
  • Suitable for both corporations and individuals with highly customizable tools and workflow systems
confluence vs jira vs sharepoint vs notion vs almanac

Almanac Cons:

  • Almanac is continuously adding new features, so there can be elements you need to stay updated on 

Almanac Pricing:

  • Basic: Free to use
  • Team: $49 per month for small teams (up to 10 seats) and unlimited storage
  • Pro: $129 per month for growing teams (up to 30 seats)


logo confluence vs jira vs sharepoint vs notion vs almanac

Confluence is a remote workstation geared towards creating an online wiki for companies. Its goal is to make remote collaboration and information dissemination easier for teams. Confluence offers project management and several collaboration tools that allow users to work together on a single document and communicate with each other through comments, chats, and notes. 

Starting out in 2004 as a tool for software engineers, it has now grown as a tool suited for small, medium-sized, and even large teams of all backgrounds. That being said, Confluence still seems to be running behind in terms of its features and design and lacks a modern flair to its tools that could slow down your workflow. 

confluence vs jira vs sharepoint vs notion vs almanac

Confluence Features:

  • Brings the company together with sharing features, blogs, and announcements
  • Fits into the Atlassian suite, offering integrations and support for apps like Trello, GitHub, and Google Drive
  • Secure privacy features and data encryption
  • Works across all devices and operating systems 
  • Structured in the form of “Pages,” which are further broken down into “Spaces”
  • Creates content-centered knowledge bases for employees with templates, labels and an intuitive page hierarchy 
  • Real-time co-editing, commenting, and notifications

Confluence Pros:

  • Has a simple UI with a relatively small learning curve, especially for software developers
  • Makes documentation easier, as most of its user base is centered around consuming content 
  • Centralized information system makes accessibility options simpler, and the organization systems are uncomplicated 
  • Offers customization to users
  • Anchors allow you to jump between documents

Confluence Cons:

  • Organization and internal wiki features are still lacking when compared to similar apps 
  • Lacks spelling and grammar checkers
  • Isn’t as secure as the other apps, and doesn’t support two-factor authentication while logging in 
  • Every action triggers a notification by default, which can flood the receiver’s inbox 
  • The process of exporting data can be buggy 
  • Search engine hasn’t been optimized for wikis, which can make sifting through information difficult 

Confluence Pricing:

Confluence is free with basic features for up to 10 users. Paid tiers support 20,000 users per site, and they include:

  • Standard: $55/month
  • Premium: $105/month 
  • Enterprise: Price available upon request, billed annually


logo confluence vs jira vs sharepoint vs notion vs almanac
Confluence vs Jira vs Sharepoint vs Notion vs Almanac

Originally solely an issue-tracking software, Jira has become a team collaboration and knowledge management application. It allows users to work on the same projects from different areas and tracks progress with its automatic reporting function. 

While having its programming roots, Jira can be used by any business company for any other purpose. Users can customize their workflows to improve employee engagement and have the reporting system update managers on their current progress. It can also be integrated into third-party tools to bring out more functionality.

confluence vs jira vs sharepoint vs notion vs almanac

Jira Features:

  • Allows domain verification and account capture on all users.
  • Admins in Jira-based systems can verify how long a member has been signed-in
  • Includes a planning and tracker board
  • Version control makes it easier to track software code changes

Jira Pros:

  • Allows task planning and tracking
  • Useful in tracking software bugs in programming teams
  • Can be extended to Jira-compatible third-party apps
  • Progress reporting system updates simultaneously

Jira Cons:

  • Only covers one site (except for Enterprise users)
  • No in-app messaging
  • Lacks features for team collaborating
  • Hard to track project progress

Jira Pricing:

Jira comes with a free trial that only has its most basic functions. This trial is limited to up to ten users per organization only. It also has four payment tiers:

  • Standard: $7.50 per user/month
  • Premium: $14.50 per user/month
  • Enterprise: Custom pricing, billed annually


logo confluence vs jira vs sharepoint vs notion vs almanac

Microsoft SharePoint is a collaborative platform that allows multiple users from a single organization to work on similar projects together. It integrates with the Microsoft Office 365 apps and allows real-time collaboration on each file.

When used together with the Microsoft OneDrive, SharePoint can share files with distant users as a cloud-based collaboration system. This means that users can share their work on the fly with other users.

SharePoint Features:

  • Integration with Microsoft Office 365 apps
  • Allows real-time collaboration
  • Connects with Microsoft OneDrive as a cloud-based system

SharePoint Pros:

  • Provides integrations into Microsoft Office 365
  • Plenty of instruction resources
  • Audio conferencing available as an add-on

SharePoint Cons:

  • No free trials
  • Needs Microsoft Office 365 Suite (and other Microsoft products) to function properly
  • More expensive to set up and maintain
  • Excessive features can make it clunky

Sharepoint Pricing:

SharePoint’s price has two tiers and one bundle, which includes all of Microsoft Office 365 apps to meet the necessary requirements for successful integration. Its tiers do not have a free option, but all Office 365 bundles offer a 1-month trial period.

  • SharePoint Online Plan 1: $5 per user/month
  • SharePoint Online Plan 2: $10 per user/month
  • Office 365 E3: $20 per user/month


As a collaborative platform, Notion allows users to save, send, and modify files together. It also has API support, allowing users to partner it with 3rd party apps to bring out more functionality. Notion also allows version control for its paid users. This means that users can track changes and replace newer files with older versions during version rollbacks.

Notion does offer fully-programmable block content types, which are available for all purchase tiers, including the free version. That, combined with its lower price, makes Notion a niche pick for certain users.

Notion Features:

  • Web, desktop, and mobile support
  • API support
  • Version control

Notion Pros:

  • Lower cost alternative to other software
  • Unlimited pages and blocks for all users
  • Allow link sharing
  • API support

Notion Cons:

  • Needs more task management capabilities
  • SAML + SSO available to Enterprise users only
  • Fairly difficult to set up among teams
  • Clunky search and navigation features

Notion Pricing:

  • Free: $0 per user/month
  • Personal Pro: $4 per user/month
  • Team: $8 per user/month
  • Enterprise: Custom price

Conclusion: Confluence vs Jira vs Sharepoint vs Notion vs Almanac ?

Confluence, Jira, Sharepoint, Notion, and Almanac all have different pros and cons that different users may need, such as:

  • Confluence’s focus on centralized knowledge management
  • Jira’s issue-tracking capacities
  • Sharepoint’s Microsoft-only focus
  • Notion’s low price
  • Almanac’s easy-to-use GUI, ability to allow users to make their own internal wikis, and compatibility with a wide range of third-party apps and services

Once it’s laid out like that, it’s evident that one software does stand apart as a clear winner, and that’s none other than Almanac. With everything that it offers to its users – as well as its affordable price point – it’s quickly proving to be a leader in the remote work industry. 

If you’re looking for the best collaboration software for your company, Almanac can be the answer to all the remote correspondence problems within your organization. To learn more about how this incredible resource can help make it easier for you to manage your teams, reach out to their friendly sales team today to get started, or make your free account today.

Try Almanac Today

You Might Also Like

Join a live demo of Almanac
Learn how Almanac works in under 20 minutes.
Save my seat